Wisconsin Apostille FAQs

Apostille Stamps to authenticate Wisconsin documents can be obtained from the Secretary of State. Apostille stamps are only valid for documents that are required for submission to countries that are signatories to the Hague Apostille Convention

• Wisconsin Apostille and Authentication Services

Wisconsin documents that need to be authenticated for non-apostille countries (e.g. United Arab Emirates, Qatar) must be authenticated by the Wisconsin Secretary of State with an Authentication Certificate and then attested by the recipient country's embassy in the United States. Most embassies will also require an additional authentication the U.S. Department of State in Washington DC.

• Wisconsin Apostille and Authentication Services

Wisconsin Apostilles are normally obtained in 3 - 4 business days

The Wisconsin Secretary of State will issue Apostille Stamps to authenticate documents certified by Wisconsin public official or notary, including Wisconsin birth, death and marriage certificates, court documents, university and school documents, certificates of status and notarized powers of attorney.

To confirm whether your Wisconsin document is valid for an Apostille Stamp, please Contact us for a free document check.

If documents are required for submission to the authorities or consulate of a signatory country of the Hague Apostille Convention, an apostille stamp affixed by the Secretary of State of Wisconsin will generally be recognized directly as confirming authenticity, although a certified translation may also be required if presenting to a country that does not have English as an official language.

If documents are required for presentation in a country that is not a signatory to the apostille convention (e.g. United Arab Emirates, Qatar, Taiwan, Vietnam), then an apostille stamp is not valid. Documents will need to be authenticated at State level in Wisconsin, then by the State Department Authentication Division, and finally by the embassy or consulate of the destination country in the United States. A Certified Translation may also be required.

For further information about Wisconsin apostilles and authentications or to obtain a quote for assistance submitting your documents, with free eligibility pre-check, international collection and delivery by courier, please Contact us or send us your documents using our Online Quotation Form.

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Certified copies of Wisconsin birth, death and marriage certificates can be obtained online from VitalChek:
VitalChek - order Wisconsin vital records online

Certificates can also be requested from the Wisconsin Vital Records Office by mail, from the local Milwaukee and West Allis City Health Offices (birth certificates and death certificates issued since 2013) and from county Register of Deeds.

• Wisconsin County Register of Deeds
• Milwaukee Health Department
• West Allis City Health Office

Certified copies of Articles of Organization and Association can be obtained from the Department of Financial Institutions and authenticated with an Apostille stamp from the Wisconsin Secretary of State.

A Wisconsin Certificate of Status, confirming that a Wisconsin entity is in good standing with regard to state filing requirements, can be authenticated with an Apostille from the Secretary of State. A certified Certificate of Status can be obtained from Department of Financial Institutions

Degree certificates, diplomas and other academic records issued by the University of Wisconsin can be authenticated with an Apostille Stamp from the Wisconsin Secretary of State. Original copies of documents signed by a University of Wisconsin Registrar and/or President can be authenticated directly without notarization.

Diplomas and transcripts issued by other Wisconsin universities, high schools and colleges must be certified by a Wisconsin notary, The student record must be first certified by the school’s registrar or other authorized faculty member with the signature and the title of the authorized faculty member, then the authorized faculty member’s signature must be notarized by a Wisconsin Notary Public and a notarial certificate attached to the school record.

Powers of attorney, affidavits and other documents certified by a Wisconsin notary public with an Wisconsin Notarial Statement can be authenticated with an Apostille Stamp from the Wisconsin Secretary of State. The document can be in a foreign language, although the notarial statement must be in English. Wisconsin documents can also be notarized remotely online for apostille authentication.

Documents in languages other than English may be authenticated in Wisconsin, provided that they have been duly notarized with a compliant notarial statement written in English.