Documents for use in Malaysia (FAQs)

Frequently Asked Questions about legalizing documents for use in Malaysia

How can foreign documents be certified for official use in Malaysia?

Documents requiring certification for use in Malaysia must be legalized in the country where they issued (usually the Ministry of Foreign Affairs) and then by the local Malaysian embassy or consulate.

See Certify international documents for use in Malaysia

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How can I certify a translation of a foreign document for use in Malaysia?

A first option is to carry out a translation of the document in the country of origin. The Malaysian embassy may require a translation in any case in order to attest the original document. The embassy may have specific requirements for the translation, otherwise in most countries a locally certified, sworn or notarized translation can be authenticated by the originating country's Ministry of Foreign Affairs and then by the Malaysian embassy, making it valid for use in Malaysia.

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Can foreign documents required for submission to Malaysia be authenticated with an Apostille?

No - Malaysia is not a member of the Apostille Convention and will not therefore recognise Apostille Stamps issued by other countries. To legalize a document for use in Malaysia, it must be legalized by the issuing country's Ministry of Foreign Affairs and then by the accredited Malaysian embassy or consulate.

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How can I get a quote to certify my documents?

To receive a quote, you can upload your documents using our online quotation form or send us your documents by email. After reviewing your documents and requirements, we will get back to you with a quotation:

If you don’t have the documents available, just describe the documents you need to certify, and we will get back to you with an estimation of cost and delivery times.

Using our quotation form, your documents will be uploaded over a secure connection and immediately encrypted on our server. For added protection, you can upload password-protected files ( PDFExternal link (opens in new tab), Microsoft Office 365: Save a password protected document to prevent unauthorized people from opening it. Office DocumentsExternal link (opens in new tab), WinRAR Encryption Frequently asked question (FAQ) RAR foldersExternal link (opens in new tab)) and provide us with the passwords separately.

PERSONAL DATA: If your documents contain personal data belonging to people outside your household, please ensure that you are authorised to share this data before uploading your documents. If your documents contain sensitive personal data, such as biometric data, medical data or data on criminal convictions, please ensure that you indicate this when prompted, upon submitting your documents. For further information on our processing of personal data contained in uploaded documents, please see:
Privacy Policy (Customer Inquiries)

For further information on confidentiality in our handling of document content please see:
Confidentiality (Client Content)

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