Italy Apostille Service

Certify documents issued in Italy for official use in Europe and abroad.

Certify documents issued in Italy for international use
Apostille stamps in Italy can be obtained for official documents such as birth, death and marriage certificates, Criminal Record Certificates, University diplomas and transcripts, divorce certificates, Certificates of the Chamber of Commerce (Incorporation and Good Standing), and other documents certified in Italy by a notary.

Italian Apostille stamps are issued by Public Prosecutor’s Offices and Prefectures. Documents needed for submission in non-apostille countries will need additional attestation by the embassy of the recipient country in Rome.

  • Apostilles on criminal record certificates are processed in 4-5 working days
    Apostilles on birth and marriage certificates are processed in 1-2 weeks (depending on the Prefecture).
  • We work with all major embassies in Rome to attest Italian documents, including the embassies of the United Arab Emirates, Vietnam, Thailand and the Taipei Economic and Cultural Office.
  • We can obtain birth, death and marriage certificates locally in Italy for clients needing an Apostille Stamp or legalization, and we can also obtain Italian Criminal Record Certificates.

Right arrowFAQs - Italy Apostille Services

Right arrowGet a Quotation to Apostille Italian Documents

Right arrowCertify international documents for use in Italy

Italian Documents that can be authenticated with Apostille Stamps

  • Apostille stamps and consular legalization of Italian birth, death and marriage certificates

    Birth, Death and Marriage Certificates

    We obtain Apostilles for all Italian birth, death and marriage certificates. Apostilles are issued by the Prefecture in the Province where the death, marriage or birth was registered.
    We can obtain new certificates in Italy for clients requiring legalization for use abroad.
    Right arrowItalian birth, death and marriage certificates
  • Apostille Italian Police certificates and criminal records.

    Criminal Record Certificates

    Obtain Apostilles for Italian General Criminal Record Certificates (Certificato Generale del Casellario Giudiziale) and Certificates of Pending Charges (Certificato dei Carichi Pendenti).
    We can also assist clients need to apply for an Italian Criminal Record Certificate from the Public Prosecutor's Office.
    Right arrowItalian Criminal Record Certificates
  • Apostille and attest Italian University Diplomas and Course Transcripts

    University Diplomas

    Apostilles to certify Italian University Diplomas and Transcripts are obtained by making a true copy of the degree certificate certified by the municipality or a notary. An Apostille is then be obtained from the local Prefecture. The original certificates are required for certification of the true copy by the notary.
    Italian university degrees required for submission to the United Arab Emirates, Qatar, Vietnam and Taiwan must then be attested by the embassy in Rome.
    If you need to obtain a new copy of your degree from your university in Italy, please Contact us for assistance.

  • Notarized Documents

    Powers of Attorney, Affidavits, certified passport copies, contracts and other private documents certified by a notary in Italy.
  • Apostille Italian Certificates of Incorporation, Commerical extracts, Certificates of Good Standing.

    Company Certificates

    Apostille Italian Company Certificates issued by the Chamber of Commerce (Certificato della Camera di Commercio), certified copies of deeds, financial statements and other filed documents. Company Certificates can also include a certificate of validity (certificate of Good Standing).
    Please Contact us for assistance obtaining Company Certificates and other certified corporate documents from Chambers of Commerce across Italy.

  • Trade documents

    Apostille Italian certificates of origin, certificates of free sale, commercial invoices, product health certificates, GMP certificates and other trade documents
  • Sworn translations in Italy certified by an Italian court

    Certified translations

    Sworn translations in Italy are certified by an Italian court and then legalized with an Apostille stamp from the Public Prosecutor’s Office.
    Right arrowSworn translations in Italy

Examples of Italy Apostille Stamps

Obtaining Apostilles and legalizing documents in Italy

Isarey can obtain Apostille Stamps for your Italian documents. Our expert local team in Italy will ensure that your documents are attested securely and successfully in the shortest time. We will take care of the entire procedure, dealing with local notaries, embassies, translators and government agencies.

Isarey provides document attestation services in Italy to private, corporate and institutional clients worldwide. To find out about certifying Italian documents for use in Europe and abroad, use our online quotation form or email us a scan or description of the documents you need to certify. We will get back to you directly with a quotation and details of how to proceed:

6 steps to certify document issued in Italy

  1. Upload the documents you need attested or send them to us by email.
  2. Our experts will pre-check your documents to ensure that they are eligible for Apostille certification or consular legalization in the country where they are issued, and we’ll assist you locally in preparing them if required.
  3. We’ll send you a quotation with the total cost of the process (final price including all fees, certified translation when required and courier costs) and an estimation of how long the process will take to complete.
  4. We’ll arrange a secure courier to collect your original documents (where electronic versions are not sufficient).
  5. As soon as we receive your documents, we will confirm your order and proceed with the attestation process. Where appropriate, we will arrange certified copies for the attestation process so that we can return your originals directly.
  6. We return the attested documents to you by secure international courier.

Legalize Italian Documents

Italian documents can be legalized for cross-border use by means of Apostille Certification or Consular Legalization

Apostille Certification

An Apostille Stamp is a simplified procedure of international attestation. When affixed to documents, Apostilles are directly recognised by the authorities of over 120 countries (Signatories of the Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents Hague Apostille ConventionExternal link (opens in new tab)) as certifying the document’s validity, without requiring additional certification.

Since Italy is a signatory to the convention, Isarey can assist by obtaining Apostille Certification for Italian documents so that they are valid for official use in other signatory countries, including: IE IrelandIreland - ES SpainSpain - PT PortugalPortugal - GR GreeceGreece - CY CyprusCyprus - FR FranceFrance - SA Saudi ArabiaSaudi Arabia - DE GermanyGermany - CN ChinaChina

See additional notes below

Consular Legalization
Consular Legalization is required when a document from Italy is to be used in a non-signatory country. In this case, following authentication by authorities in Italy, the document must be certified a second time in Italy by the embassy representing the country where the document is to be used.

Countries which do not recognise Apostille certification and require consular legalization include: AE United Arab EmiratesUnited Arab Emirates - QA QatarQatar - TH ThailandThailand - TW TaiwanTaiwan - VN VietnamVietnam

European Union

Submission within the European Union
Certain Italian documents do not require Apostilles when they are presented to authorities of other European Union countries (the receiving authority should accept the original or a certified copy).

When applying for certain public documents, a multilingual standard form may be requested to accompany the original. A multilingual standard form must always be issued and signed by an Italian authority, providing a translation aid designed to help the receiving authority to understand a public document which is in a language not accepted by the receiving EU country.
See: A multilingual standard form is a translation aid designed to help the receiving authority to understand a public document which is in a language not accepted by the receiving EU country. EU Multilingual standard formsExternal link (opens in new tab)

Italian documents not requiring Apostilles include birth, death, marriage certificates, absence of a criminal record (a clean criminal record of an Italian citizen), certificates of nationality and residence:
See: Regulation (EU) 2016/1191 on promoting the free movement of citizens by simplifying the requirements for presenting certain public documents in the EU Regulation (EU) 2016/1191External link (opens in new tab)

Other Italian documents, including academic certificates, still require Apostille certification and certified translation to be valid in other EU countries.

Civil status certificates (multilingual extracts from the civil status registers)
Italian birth, marriage and death certificates) issued in accordance with the conventions of the International Commission on Civil and Civil Status should not require Apostille Stamps when being submitted to one of the following countries:

Austria, Belgium, Bosnia & Herzegovina, Bulgaria, Croatia, Cape Verde, Estonia, France, Germany, Lithuania, Luxembourg, Moldova, Montenegro, Netherlands, Poland, Romania, Serbia, Slovenia, Spain, Switzerland, Turkey.

Multilingual certificates of no impediment to marriage
Italian certificates of no impediment to marriage are exempt from any formality for submission to the following countries (Munich CIEC Convention):
Germany, Greece, Luxembourg, Moldova, Netherlands, Austria, Portugal, Switzerland, Spain, Switzerland, Turkey

Certified Translation

Where Italian documents are to be used abroad and where the receiving country has a different official language, a sworn or certified may also be required. Isarey takes care of any certified translations required as part of the document attestation process, ensuring that translations are carried out and certified in accordance with local regulations.

Right arrowSworn translations in Italy

A certified translation on its own only provides assurance that the translation itself is accurate and true; it does not confirm the authenticity of the original document. The original document must be legalized for a certified translation to carry equivalent legal weight.

Italy Document Resources

External resources and news about Italian documents, apostilles and certification procedures.

IT
Italy Document Resources
Birth, Death, Marriage Certificates
List of Civil Registry Offices in Italy
List of Civil Registry Offices in Italy
Right arrowdait.interno.gov.it

List of Civil Registry Offices to obtain Italian birth, death and marriage certificates (website in Italian)

Corporate documents
Certificates from the Commerical Register - Milan
Certificates from the Commerical Register - Milan
Right arrowwww.milomb.camcom.it

Obtain a Certificate of the Chamber of Commerce (Certificato della Camera di Commercio) from Milan. You can request that each certificate contain a declaration of validity, i.e absence of insolvency proceedings against the business concerned. However, this is not possible for certificates of deposit, of ownership structure and of non-registration. Certificates are available in Italian and English.

Certificates from the Commerical Register - Rome
Right arrowwww.rm.camcom.it

Obtain certificates from the Company Register, copies of deeds, financial statements and other filed documents. Certificates contain data of the company (name, registered office, tax code, registration number), information relating to persons holding offices or qualifications (business owner, partners of partnerships, directors, etc.) as well as information relating to the company's corporate activity.

Italian Company Reports
Italian Company Reports
Right arrowitalianbusinessregister.it

Obtain Company Registration Reports for Italian Companies online. The Company Registration Report contains the personal, legal, economic and tax information for a business, as filed in the Italian Business Register. It also contains data on the company name, details, contacts, address of the registered office, PEC (Certified E-mail), registered office, tax code/VAT registration number, legal form, date of foundation, corporate aim and other data.

Criminal Record Certificates
Applying for Criminal Record Certificates - Practical information
Applying for Criminal Record Certificates - Practical information
Right arrowwww.giustizia.it

The local Judicial Records Office (Ufficio del Casellario Giudiziale), based in every Office of the Prosecutor's Office (Procura della Repubblica), issues certificates from the Judicial Records Register.

Government Admin
Foreign Diplomatic Representations in Italy
Right arrowwww.esteri.it

Foreign Embassies and Consulates in Italy

The above links are provided as a convenience and for informational purposes only; Isarey bears no responsibility for the accuracy, content or policies of external websites.

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