Documents for use in China (FAQs)

Frequently Asked Questions about legalizing documents for use in China

How can foreign documents be certified for official use in China?

Documents issued in countries which are signatories to the Apostille Convention can be authenticated for use in China by obtaining an apostille stamp from the authorities of the country of issue. This Apostille stamp should be recognised directly by Chinese authorities as confirming the document’s authenticity. Countries which issue apostilles include NL NetherlandsNetherlands - US United StatesUnited States - GB United KingdomUnited Kingdom - IN IndiaIndia - HK Hong KongHong Kong - FR FranceFrance - DE GermanyGermany - ZA South AfricaSouth Africa - BR BrazilBrazil - KR South KoreaSouth Korea - JP JapanJapan

Documents issued in countries which are not signatories to the Apostille Convention must be legalized in the country issue and additional by the local Chinese embassy or consulate.

See Certify international documents for use in China

Back to Questions

How can degree certificates and academic diplomas be attested for submission to China?

Since China joined the Apostille Convention in December 2022, Degree Certificates required for submission to Chinese authorities or in support of Chinese visa applications no longer need to be attested by the Chinese embassy. Instead, Degrees can be authenticated with a simple Apostille Stamp when issued in any country that is a member of the Apostille Convention. The Apostille will be accepted by Chinese Authorities as confirmation of authenticity.

For further information, see:
Right arrow#CL277

Back to Questions

How can I certify a translation of a foreign document for use in China?

A first option is to carry out a translation of the document in the country of origin. If the country of origin is a signatory to the Apostille Convention, a translation certified under local law can then be authenticated with an Apostille Stamp, giving the translation validity in China.

If the originating country is not a member of the Apostille Convention and does issue Apostilles, a local translation will need to be certified by the originating country's Ministry of Foreign Affairs and by the Chinese embassy or consulate. The Chinese embassy may require a translation in any case in order to attest the original document. The embassy may have specific requirements for the translation, otherwise in most countries a locally certified, sworn or notarized translation can be authenticated by the originating country's Ministry of Foreign Affairs and then by the Chinese embassy, making it valid for use in China.

Back to Questions

Can foreign documents required for submission to China be authenticated with an Apostille?

Yes - if the issuing country is a member of the Apostille Convention, then an Apostille Stamp issued in the issuing country will be accepted by Chinese authorities.

Back to Questions

How can I get a quote to certify my documents?

To receive a quote, you can upload your documents using our online quotation form or send us your documents by email. After reviewing your documents and requirements, we will get back to you with a quotation:

If you don’t have the documents available, just describe the documents you need to certify, and we will get back to you with an estimation of cost and delivery times.

Using our quotation form, your documents will be uploaded over a secure connection and immediately encrypted on our server. For added protection, you can upload password-protected files ( PDFExternal link (opens in new tab), Microsoft Office 365: Save a password protected document to prevent unauthorized people from opening it. Office DocumentsExternal link (opens in new tab), WinRAR Encryption Frequently asked question (FAQ) RAR foldersExternal link (opens in new tab)) and provide us with the passwords separately.

PERSONAL DATA: If your documents contain personal data belonging to people outside your household, please ensure that you are authorised to share this data before uploading your documents. If your documents contain sensitive personal data, such as biometric data, medical data or data on criminal convictions, please ensure that you indicate this when prompted, upon submitting your documents. For further information on our processing of personal data contained in uploaded documents, please see:
Privacy Policy (Customer Inquiries)

For further information on confidentiality in our handling of document content please see:
Confidentiality (Client Content)